THIRUVANANTHAPURAM: E-service books aimed at paperless governance and effective human resource management will be introduced in the Secretariat in a month.
Service records which were earlier documented in paper files will now be available online. Officials say the system will help in improving output of the staff. "We are ready with the system. All formalities have been completed," said General Administration Department secretary Biswanath Sinha.
E-service books was one of the many initiatives Chief Minister Pinarayi Vijayan had announced after coming to power to increase the efficiency of government departments.
For employees and heads of departments, the service book is a crucial document. All data associated with the service of government staff is recorded in the service book. Right from the date of joining of an employee to promotions, increment, transfers, departmental action, pay scale, leave and other service matters are included in the service book.
In the event of shifting of an employee from one department to another, the service book would be sent online to the new office. "No need to wait for files and documents. Entire information of the employee would be just a click away," said a senior officer.
Experts say the creation of e-service book is a step towards setting up Automated Human Resource Management System (AHRMS) in government departments. The software is extremely useful in terms of storing employee data, managing pay rolls, recruitment process and tracking staff records.
A staff portal covering all employees of the Secretariat is being created to bring all processes from appointment to retirement on digital platform.
Officials said e-service book initiative will be extended to other government departments after reviewing its effectiveness in the Secretariat.